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Operations · SME · Automation · 2026
The 8am email that replaced the status meeting
A daily digest with what is due today, what has been stuck too long and what was closed. The Monday meeting to find out where things stood stopped being necessary.
Described by sector, with no identifiable data.
Email
1 a day
Grouped by
Owner
Weekly meeting
Dropped
Stuck work
Surfaces itself
Power AutomateSharePointOutlook 365Microsoft To Do
Context
- The real state of the work was split between a list, several email threads and two people's heads.
- Every Monday an hour went on sharing what was already written down somewhere.
The problem
- Nobody looked at the list unless prompted, so things sat still with nothing flagging it.
- Stuck tasks only surfaced when the customer chased.
What I did
- A daily first-thing flow composing one email per person: due today, overdue, stuck more than N days, closed yesterday.
- Grouped by owner rather than by project: each person gets theirs and nothing else.
- A weekly summary for management with what has been stuck longest and where it stands.
- Direct links: the email opens the task, not the whole list.
Result
- What's stuck surfaces on its own, without anyone having to remember to check.
- The weekly status meeting was dropped.